Raw

To: Robert Salton
From: John Jackson
Subject: Big Chief's electronic settlement request can be implemented without breaking our procedures

Big Chief (account 8306) has asked to replace individual delivery-ticket settlement with a single monthly computer file and one prepaid payment. We reviewed the request against our current procedures and can accommodate it, subject to three requirements.

1. Big Chief's file must carry our required identifiers.
   - The file must contain parent number, outlet number, ticket number, ticket amount, and delivery date.
   - If Big Chief cannot supply the parent and outlet numbers, we will add them from our customer master file before the file is used.

2. Big Chief must build the file and submit it through our existing channels.
   - Big Chief will extract the data from its accounts-payable file into the format our national-accounts cash-receipt system already accepts.
   - Big Chief will send the file to Data Processing and send its cheque, with a detailed listing, to the lockbox.
   - We will balance the file under our prescribed procedure; the cheque total and the file detail must net to zero.

3. Once balanced, the file will run through our standard settlement process.
   - The national-accounts system will match ticket numbers against statement history and produce the billing records.

What we need now: your approval to proceed on this basis so we can notify Big Chief.