To: Robert Salton From: John Jackson Subject: Big Chief request We can implement Big Chief account 8306's request to settle its deliveries with one monthly file and one prepaid payment, provided Big Chief follows our data, transfer, and processing requirements. 1. Big Chief's file must carry parent number, outlet number, ticket number, ticket amount, and delivery date. - We will supply the parent and outlet numbers from our customer master file if Big Chief cannot provide them, for use in lat...
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To: Robert Salton
From: John Jackson
Subject: Big Chief request
We can implement Big Chief account 8306's request to settle its deliveries with one monthly file and one prepaid payment, provided Big Chief follows our data, transfer, and processing requirements.
1. Big Chief's file must carry parent number, outlet number, ticket number, ticket amount, and delivery date.
- We will supply the parent and outlet numbers from our customer master file if Big Chief cannot provide them, for use in later submissions.
2. Big Chief must send us the file and a matching cheque so we can balance them against each other.
- Big Chief will extract the data from its accounts-payable file, in the format our national-accounts cash-receipt system accepts, and send it to Data Processing.
- Big Chief will send its cheque, with a detailed listing, to the lockbox.
- We will balance the file under the prescribed procedure; the cheque total and file detail must net to zero.
3. Once balanced, we will process the file through our national-accounts system, matching ticket numbers against statement history to produce the billing records.
