**To:** Robert Salton **From:** John Jackson **Subject:** Approve Big Chief’s monthly electronic settlement arrangement Big Chief’s request can be accommodated through the national-accounts settlement process, provided its monthly file contains the required delivery-ticket data and balances to its single prepaid payment. Big Chief will extract its accounts-payable data into the format accepted by our national-accounts cash-receipt system. Each submission must include the parent number, outlet...
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**To:** Robert Salton
**From:** John Jackson
**Subject:** Approve Big Chief’s monthly electronic settlement arrangement
Big Chief’s request can be accommodated through the national-accounts settlement process, provided its monthly file contains the required delivery-ticket data and balances to its single prepaid payment.
Big Chief will extract its accounts-payable data into the format accepted by our national-accounts cash-receipt system. Each submission must include the parent number, outlet number, ticket number, ticket amount, and delivery date. If Big Chief cannot provide the parent and outlet numbers initially, we can supply them from the customer master file for later submissions.
Each month, Big Chief will send the electronic file to Data Processing and send its cheque, with a detailed listing, to the lockbox. We will balance the file under the prescribed procedure; the cheque total and file detail must net to zero.
After balancing, the file will run through the national-accounts system, match ticket numbers against statement history, and produce the relevant billing records.
Top: Big Chief’s monthly electronic settlement arrangement can be accommodated if the file contains required data and balances to the payment.
1. The submission will contain the required ticket and account identifiers.
- Parent and outlet numbers can be supplied from the customer master file if needed.
2. The monthly file and payment will be received and balanced under the prescribed procedure.
- Big Chief sends the file to Data Processing and the cheque with detailed listing to the lockbox.
3. The balanced file will be processed through the national-accounts system.
- The system matches ticket numbers against statement history and produces billing records.
