Raw

**To:** Robert Salton  
**From:** John Jackson  
**Subject:** Big Chief monthly settlement—operationally viable

Big Chief has requested that we replace individual ticket settlement with monthly computer file submission and single prepaid payment. Finance has completed its operational review and determined that we can accommodate the proposal.

The solution is viable for three reasons:

**Data completeness.** Big Chief's file must include parent number, outlet number, ticket number, amount, and delivery date. Where Big Chief cannot provide parent and outlet numbers, we will supply them from our customer master file. This ensures we always have complete identifiers for settlement matching.

**System compatibility.** Big Chief will build an extraction program formatted to our national-accounts cash-receipt system specification. Once submitted—file to Data Processing, payment and itemized listing to the lockbox—we will balance using our standard procedure: cheque total and file detail must net to zero. The process integrates with our current workflow without modification.

**Automated settlement.** After balancing, the monthly file processes through our national-accounts system. It automatically matches ticket numbers to statement history and generates the required billing records.

Recommendation: Proceed with Big Chief's request.