To: Robert Salton From: John Jackson Subject: Big Chief request We can implement Big Chief's proposal to replace individual ticket settlement with one prepaid monthly payment, provided Big Chief's file meets our format and matching requirements. 1. Big Chief must submit a file carrying the parent number, outlet number, ticket number, ticket amount, and delivery date for each transaction. - If Big Chief cannot supply the parent and outlet numbers, we will add them from our customer master file...
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To: Robert Salton
From: John Jackson
Subject: Big Chief request
We can implement Big Chief's proposal to replace individual ticket settlement with one prepaid monthly payment, provided Big Chief's file meets our format and matching requirements.
1. Big Chief must submit a file carrying the parent number, outlet number, ticket number, ticket amount, and delivery date for each transaction.
- If Big Chief cannot supply the parent and outlet numbers, we will add them from our customer master file for use in later submissions.
2. Big Chief must build its file to match our national-accounts cash-receipt format and submit it alongside a single reconciled payment.
- Big Chief sends the file to Data Processing and sends the cheque, with a detailed listing, to the lockbox.
- We balance the file under the prescribed procedure; the cheque total and file detail must net to zero.
3. Once balanced, the file will run through the national-accounts system, where ticket numbers are matched against statement history to produce the billing records.
Next step: confirm to Big Chief that the format and settlement procedure above are the conditions for moving to monthly file settlement.
